Jul 07, 2016  Microsoft has released a major update for its Outlook Groups iOS app that promises an improved user experience and more collaborative functions for. I am wondering if the Groups that don't appear were setup incorrectly. When I look in the Admin of 365, all the Groups are setup as Office 365 group type. I did notice that the group aliases for the groups that do show up have a weird address that looks like this: SPO:SPOa79bfaf9-1c31-4e46-8aa1-685be61579fb@SPO213d2abe-37c2-40af-8c3f-d59261ce0dd8.

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In the Groups section of the Microsoft 365 admin center, you can create and manage these types of groups:

• Office 365 groups are used for collaboration between users, both inside and outside your company.
• Distribution groups are used for sending notifications to a group of people.
• Security groups are used for granting access to resources such as SharePoint sites.
• Mail-enabled security groups are used for granting access to resources such as SharePoint, and emailing notifications to those users.
• Shared mailboxes are used when multiple people need access to the same mailbox, such as a company information or support email address.

Office 365 groups

Office 365 groups are used for collaboration between users, both inside and outside your company. With each Office 365 group, members get a group email and shared workspace for conversations, files, and calendar events, and a Planner.

You can add people from outside your organization to a group as long as this has been enabled by the administrator. You can also allow external senders to send email to the group email address.

Office 365 groups can be configured for dynamic membership in Azure Active Directory, allowing group members to be added or removed automatically based on user attributes such as department, location, title, etc.

Office 365 groups can be accessed through mobile apps such as Outlook for iOS and Outlook for Android.

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Group members can send as or send on behalf of the group email address if this has been enabled by the administrator.

Distribution groups

Distribution groups are used for sending notifications to a group of people. They can receive external email if enabled by the administrator.

Distribution groups are best for situations where you need to broadcast information to a set group of people, such as 'People in Building A' or 'Everyone at Contoso.'

Security groups

Security groups are used for granting access to Office 365 resources, such as SharePoint. They can make administration easier because you need only administer the group rather than adding users to each resource individually.

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Security groups can contain users or devices. Creating a security group for devices can be used with mobile device management services, such as Intune.

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Security groups can be configured for dynamic membership in Azure Active Directory, allowing group members or devices to be added or removed automatically based on user attributes such as department, location, or title; or device attributes such as operating system version.

Mail-enabled security groups

Mail-enabled security groups function the same as regular security groups, except that they cannot be dynamically managed through Azure Active Directory and cannot contain devices.

They include the ability to send mail to all the members of the group.

Shared mailboxes

Shared mailboxes are used when multiple people need access to the same mailbox, such as a company information or support email address, reception desk, or other function that might be shared by multiple people.

Shared mailboxes can receive external emails if the administrator has enabled this.

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Users with permissions to the group mailbox can send as or send on behalf of the mailbox email address if the administrator has given that user permissions to do that. This is particularly useful for help and support mailboxes because users can send emails from 'Contoso Support' or 'Building A Reception Desk.'

Currently it's not possible to migrate a shared mailbox to an Office 365 group. Is this something you want? Let us know. Vote here.

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Related articles

Editor’s note 6/2/2016:
Post was updated to reflect that SharePoint replaced OneDrive for Business.

Last year, we introduced a new cross-suite service for Office 365 commercial and education customers called Office 365 Groups, which enables people to create public or private groups. The first apps to take advantage of the Office 365 Groups service include Outlook, SharePoint, OneNote, Skype for Business, Power BI and Dynamics CRM. Yammer, Delve and Planner will also soon take advantage of this service.

Along with today’s launch of Office 2016, we’re introducing Groups in Outlook 2016 and a new mobile app called Outlook Groups. These new capabilities offer a better way to get work done with others and offer a number of benefits compared to traditional distribution lists.

In Outlook 2016, creating a group is easy and new colleagues can also join existing groups and quickly get up to speed. Each member of a group can participate in conversations, schedule meetings, share files and notes and even initiate a Skype for Business voice and video call for urgent real-time decisions. Learn more about Outlook 2016 and its new Groups features here.

With the new Outlook Groups mobile app for Windows Phone, iOS and Android, you can now engage with your group on your phone while on the go—continue conversations, view files, @mention colleagues and even discover other relevant groups. You can learn more about the Outlook Groups app here—we’d love to hear what you think, so please submit a review.

Group conversations in Outlook 2016 and in the Outlook Groups mobile app.

If your organization already has Office 365, download Office 2016 to get the newest version of Outlook for your Windows PC, and download the Outlook Groups app on your phone today. Please keep your input coming as we continue to help teams work more effectively together across Office 365 and beyond.

—Christophe Fiessinger, senior product manager for the Office 365 team, @cfiessinger

Frequently asked questions

Q. What are the systems requirements for Outlook 2016?

A. Outlook 2016 supports PCs or Windows tablets running Windows 7 or higher. View the Office system requirements for more information.

Q. What is the minimum requirement for installing Outlook Groups on my phone?

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A. Outlook Groups requires an Office 365 work or school account. We’ve listed the minimum requirements across Windows Phone, iOS and Android here, as well as the mobile app frequently asked questions.

Q. When will Delve and Yammer integrate with the Office 365 Groups service?

A. By the end of 2015, we’ll introduce Office 365 Groups insights and discovery in Delve. We are targeting the Office 365 Groups and Yammer integration to be available during the first half of 2016, as mentioned in this post last May. For more information on our roadmap, please visit Office 365 Roadmap and the Office Blogs.

Q. Why didn’t we call the mobile app “Office 365 Groups?”

A. Office 365 Groups is a cross-suite service enabling individuals to easily create public or private groups. Individual apps such as Outlook Groups will take advantage of the Office 365 Groups service and deliver new team collaboration experiences.

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Q. Where can I go to learn more about these Office 365 Groups updates?

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A. If you’d like to learn more about Office 365 Groups in Outlook and the new mobile app, join our YamJam.

On Thursday, October 1, the Office 365 Network will host a YamJam from 9–10 a.m. PDT / 4–5 p.m. GMT. Members of the product engineering team will be on hand to answer your questions. For those unfamiliar with a YamJam, it is similar to a “TweetJam” on Twitter or an “Ask Me Anything” (AMA) on Reddit, except it takes place on Yammer. It provides the opportunity for the community to ask questions and have a discussion with a panel of internal Microsoft experts on a particular topic. Here’s how to participate:

1. Request access to the Office 365 Network. All requests will be approved as quickly as possible.
2. Join the Office 365 Groups group. You can find it by using the Browse Groups function or through the search bar.

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Log in at 9–10 a.m. PDT / 4–5 p.m. GMT on Thursday, October 1 to ask questions, follow the discussions and connect with Microsoft team members.